How approvals work

Every post moves through the same steps. The status bar at the top of a post shows three: Draft, In Review and Live. The current step lights up in its color, and the second and third steps change their wording as the post moves along.

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The statuses

Lists of posts use the same names and colors, except that the errors read Scheduling Error, Publishing Error and Notification Error.

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Who approves

• The client's own logins. Anyone with a login for the client can approve its posts. See Invite a client.
• Team members with the Approve and publish posts permission, who can approve on the client's behalf. See Roles and permissions.

The approvals switch

Each client has its own approvals switch, and it's on unless you turn it off.

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   Step 1: Open the client, click the gear next to its name and choose Preferences.

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   Step 2: In the Approvals box, press Turn approvals off for this client. The same button turns them back on.

   

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Only a Super Admin or an Admin can change it. Anyone else sees Only an admin of this workspace can change this.

When approvals are off

• Posts skip review. The box on a draft is called Ready to schedule? and its button is Schedule.
• Anyone on your team who works on that client can schedule, reschedule and mark its posts published, even without the Approve and publish posts permission. Boosts and ads still need that permission.
• Tasks skip review too: the team presses Mark complete.
• The status bar leaves out the review step, so a post goes from Draft to Scheduled, Published and Live. A post the client's own login sends for review still shows In Review.
• A post you put up by hand (Other) shows Ready once it's cleared, until you mark it scheduled. Lists still call it Approved.

On Creator plans

A Creator workspace has no review step and no switch: you schedule your own posts with Schedule. Creator+ has the switch, on to start with; with it on, team members with Approve and publish posts approve. See Plans and tiers.